How it works

Upload your roster. See what needs attention. Decide what to change.

RosterWise works from the roster you already make. You don’t need to change how you plan shifts.

1. Upload your roster
Drag and drop your roster to get started.
2. See what needs attention
Review the shifts highlighted in the calendar and why they have been flagged.
3. Decide what to change
Use the findings to review your roster and decide what to do next.

Step 1

Upload your roster

Drag and drop your roster to get started. Save it as a CSV file first: Excel and most rostering tools can do this. RosterWise shows you a preview and asks about anything it can’t read before it checks a single shift.

Use staff numbers rather than names. Add a few weeks of earlier shifts too, so the first days of your roster can be checked properly.

Step 2

See what needs attention

The calendar shows each person’s week. Shifts are marked OK, Watch or Review. Limited data means the roster doesn’t hold enough to check that shift, so it is never shown as OK.

RosterWise calendar for a synthetic roster of seven workers over six days. Most shifts are marked OK. One Saturday shift is marked Review, three shifts are marked Watch and three are marked Limited data. — The calendar in RosterWise. Synthetic roster: seven workers, two sites.

An example

Why this shift was flagged.

Select a shift to see the reason. Here, a night shift starting at midnight follows a shift that ended nine hours earlier.

Short rest: 9 hours since the last shift, under the 11-hour daily rest reference.
Night work: the shift runs through midnight to 6am.
A suggestion: a colleague at the same site has had 42 hours off.

The Schedule Risk score (45 out of 100) adds up the checks the shift triggered. It sets the order of your review. It isn’t a measure of how tired someone is.

A flagged shift in RosterWise: Review, Site Alpha, Sunday night. Short turnaround: only 9 hours’ rest since the previous shift, below the 11-hour daily rest reference. Night work: the shift overlaps 00:00 to 06:00. Suggested action: move the shift to a colleague at the same site with 42 hours’ recovery. — A flagged shift and the reasons behind it. Synthetic data.

Step 3

Decide what to change

For each flagged shift, you decide. Move it to a suggested colleague, keep the plan, or note that you’ve changed it elsewhere. RosterWise never changes a roster on its own.

Each decision is kept with your reason, so you can explain it later. Then update the roster in the tool you already use.

A recorded decision in RosterWise History, synthetic roster: a reassignment moving a night shift from worker W-007 to W-001, with the reason (W-001 has 42 hours’ rest; moved to keep 11 hours’ rest), who made it and when. — The decision, the reason and when it was made. Synthetic data.

What RosterWise checks

Five working patterns.

Rest between shiftsAgainst the 11-hour daily rest reference
Night workAny time between midnight and 6am
Long shiftsAgainst good-practice guidance
Runs of working daysAgainst good-practice guidance
Weekly hoursAlongside the 48-hour average reference

The references behind each check →

Add your sales data

Staffing against trading.

Add sales data and see busy and quiet periods next to who was working. Try a staffing change and the roster checks run again. More on the Business Pro plan →

Talk to us about your rosters.

Tell us how you roster today. Or walk through a complete example on a synthetic roster first.

Contact Sales See an example